Terms and conditions for fundraiser:

1. The fundraising event organiser/s (‘the fundraiser’) must provide The Westerman Jilya Institute (JILYA) with a clear written description of the nature, extent and duration of the fundraising activity; provide a budget for the proposed activity; and provide information about the group or individuals organising the activity.
2. All publicity for your event should clearly state the intention of your fundraising, e.g. ‘Net proceeds will go to The Westerman Jilya Institute’ or ‘X percentage of funds raised will go to The Westerman Jilya Institute’.
3. The fundraiser is required to keep accurate financial records with all incomings and outgoings, as JILYA may need to access these.
4. The fundraiser must make it clear in all their dealings with the public, sponsors and supporters that they do not represent JILYA but are acting on their own behalf to raise funds, which will before awarded to JILYA.
5. Fundraisers are not employees or agents of JILYA, nor are they acting in any other representative capacity for JILYA.
6. Fundraisers undertake all fundraising activities on their own behalf and at their own risk.
7. JILYA will not be liable for any injury, damage or loss sustained as a result of any fundraising activities, neither for the fundraiser nor their associated employees and/or volunteers. Fundraisers should note that they are not covered by JILYA liability insurance before, during or after the fundraising activity.
   Please check if your activity requires local council approval or any permits. This is the responsibility of the fundraiser.
8. Any requests for use of our logo must be submitted to JILYA for approval. Permission for logo usage will attract conditions to protect the integrity of the charity and its brand, especially if the logo is marketing the activities of an external organisation. Approval is compulsory in this instance.
9. Copies of ALL publicity should be forwarded to JILYA for approval prior to publication, including media releases, invitations and posters.
10. If the fundraiser wishes to promote JILYA, they must refer to our organisation as ‘The Westerman Jilya Institute’ and obtain any relevant quotes or information from the Chief Operating Officer for use in any published material.
11. All costs and debts associated with the fundraising activity are the responsibility of the fundraiser. Any expenses incurred cannot be made in the JILYA name.
12. All funds raised should be forwarded to JILYA as soon as possible and within two weeks of completion of an event or, for ongoing activities, every two weeks for the duration of the activity.
13. JILYA does not give registered fundraisers permission to collect from the public through door-to-door knocking. Soliciting donations in public places such as shopping centres is forbidden unless specifically arranged. Special permits may be required in this instance, and these will be the responsibility of the fundraiser.
14. The fundraiser will discuss with JILYA any intended approaches to corporate sponsors.
15. JILYA reserves the right to withdraw approval to fundraise should it be deemed necessary by our organisation. All fundraising would therefore also cease immediately.
16. The fundraising activity shall be conducted in the fundraiser’s name, and is the sole responsibility of the fundraiser. JILYA does not assume a coordination role in the activity, and its employees cannot assist in soliciting prizes or organising publicity, unless specifically arranged and agreed under special circumstances.
17. JILYA cannot pay expenses incurred by the fundraiser, but the fundraiser can deduct necessary expenses from the proceeds of the event, provided these are properly documented and the expenses do not exceed 30% of the total proceeds.
18. The fundraiser will need to comply with any obligations under applicable legislation and/or regulations in the State or Territory in which they are conducting their fundraising event. This information will be available from your state government or local council and obtaining these permits is the responsibility of the fundraiser and not The Westerman Jilya Institute. For all gaming, trading, racing, licensing, promotional and fundraising requirements, please check legislation by contacting your nearest office: