Thinking of supporting The Jilya Institute by creating or joining a fundraising event?
Holding a fundraising event for The Jilya Institute is a great way to get your friends, family and community together for a good cause.
Kick-start your fundraiser
Starting your fundraiser is easy. Simply complete our proposal fund raising form below. We’ll then send you an Authority to Fundraise letter and then all you have to do is host your event – and have a great time!
Don’t forget to let us how your event goes so that we can tell our community about it – as well as keep you updated on how the money you raised is helping us achieve our goals.
A few important things to note before you begin:
- The Jilya Westerman Foundation cannot reimburse any expenses incurred by you or the organising team
- If you need to deduct expenses from your proceeds, this needs to be accurately recorded and reported
- We do not provide insurance
- If tax receipts are required, we will need you to supply the name, address, email address and amount for each donation
- All cheques must be made payable to ‘The Westerman Jilya Institute for Mental Health Indigenous Corporation’
- Any promotional material that refers to The Jilya Westerman Institute and/or uses The Westerman Jilya Institute logo must be approved by us prior to use
Fields marked * in the form below are required
Terms and conditions for fundraiser:
- The fundraising event organiser/s (‘the fundraiser’) must provide The Westerman Jilya Institute (JILYA) with a clear written description of the nature, extent and duration of the fundraising activity; provide a budget for the proposed activity; and provide information about the group or individuals organising the activity.
- All publicity for your event should clearly state the intention of your fundraising, e.g. ‘Net proceeds will go to The Westerman Jilya Institute’ or ‘X percentage of funds raised will go to The Westerman Jilya Institute’.
- The fundraiser is required to keep accurate financial records with all incomings and outgoings, as JILYA may need to access these.
- The fundraiser must make it clear in all their dealings with the public, sponsors and supporters that they do not represent JILYA but are acting on their own behalf to raise funds, which will before awarded to JILYA.
- Fundraisers are not employees or agents of JILYA, nor are they acting in any other representative capacity for JILYA.
- Fundraisers undertake all fundraising activities on their own behalf and at their own risk.
- JILYA will not be liable for any injury, damage or loss sustained as a result of any fundraising activities, neither for the fundraiser nor their associated employees and/or volunteers. Fundraisers should note that they are not covered by JILYA liability insurance before, during or after the fundraising activity.
Please check if your activity requires local council approval or any permits. This is the responsibility of the fundraiser.
- Any requests for use of our logo must be submitted to JILYA for approval. Permission for logo usage will attract conditions to protect the integrity of the charity and its brand, especially if the logo is marketing the activities of an external organisation. Approval is compulsory in this instance.
- Copies of ALL publicity should be forwarded to JILYA for approval prior to publication, including media releases, invitations and posters.
- If the fundraiser wishes to promote JILYA, they must refer to our organisation as ‘The Westerman Jilya Institute’ and obtain any relevant quotes or information from the Chief Operating Officer for use in any published material.
- All costs and debts associated with the fundraising activity are the responsibility of the fundraiser. Any expenses incurred cannot be made in the JILYA name.
- All funds raised should be forwarded to JILYA as soon as possible and within two weeks of completion of an event or, for ongoing activities, every two weeks for the duration of the activity.
- JILYA does not give registered fundraisers permission to collect from the public through door-to-door knocking. Soliciting donations in public places such as shopping centres is forbidden unless specifically arranged. Special permits may be required in this instance, and these will be the responsibility of the fundraiser.
- The fundraiser will discuss with JILYA any intended approaches to corporate sponsors.
- JILYA reserves the right to withdraw approval to fundraise should it be deemed necessary by our organisation. All fundraising would therefore also cease immediately.
- The fundraising activity shall be conducted in the fundraiser’s name, and is the sole responsibility of the fundraiser. JILYA does not assume a coordination role in the activity, and its employees cannot assist in soliciting prizes or organising publicity, unless specifically arranged and agreed under special circumstances.
- JILYA cannot pay expenses incurred by the fundraiser, but the fundraiser can deduct necessary expenses from the proceeds of the event, provided these are properly documented and the expenses do not exceed 30% of the total proceeds.
- The fundraiser will need to comply with any obligations under applicable legislation and/or regulations in the State or Territory in which they are conducting their fundraising event. This information will be available from your state government or local council and obtaining these permits is the responsibility of the fundraiser and not The Westerman Jilya Institute. For all gaming, trading, racing, licensing, promotional and fundraising requirements, please check legislation by contacting your nearest office:
|ACT||ACT Gambling and Racing Commission||02 6207 0359|
|NSW||NSW Office of Liquor, Gaming and Racing||02 9995 0300|
|NT||Racing Gaming and Licensing||08 8999 5511|
|QLD||Office of Liquor, Gaming and Racing||13 74 68|
|SA||Office of the Liquor and Gambling Commissioner||131 882|
|TAS||Department of Liquor and Gaming||03 6166 4444|
|VIC||Commission for Gambling and Liquor Regulation||1300 182 457|
|WA||Department of Gaming, Racing and Liquor||08 9425 1888|